Supplier Electronic Trading Rules

These rules govern how suppliers must submit delivery documentation and electronic invoices when trading with A Class Building Materials. Compliance with these requirements ensures accurate and timely processing of your orders and payments. Suppliers who do not meet these requirements may experience delays in receipt of goods or payment processing.

A  —  DELIVERY DOCUMENTATION

Unpriced Delivery Dockets All goods must be accompanied by an unpriced delivery docket. The docket must be affixed to the exterior of the box or pallet in a clearly visible location for our receiving team.
Mandatory Docket Fields

The following fields must be completed in full on every delivery docket:

• Delivery docket number

• Delivery docket date

• Purchase order number (complete — no abbreviations) Document numbers must not be reused or recycled.
Docket-to-Invoice Reference The delivery docket number must match and correctly reference the corresponding electronic invoice. Mismatched references will delay goods receipting.
Barcode Requirement A scannable barcode must appear on all delivery paperwork. The barcode must encode a concatenation of the Purchase Order number and Delivery number, and must be Code 128 (wide) compliant.

 

B — ELECTRONIC INVOICE REQUIREMENTS

Invoice Timing Your electronic invoice must be submitted before goods are receipted at the nominated delivery location. Invoices received after goods are receipted may be returned for reprocessing.
Required Header Fields

Every invoice must include the following at header level:

• Invoice number (unique — see below)

• Invoice date

• Purchase order number (complete — no abbreviations)

• Delivery docket number

• Subtotal (excl. GST), GST amount, and total (incl. GST)

• A Class Building Materials account identifier

• Your supplier/vendor code

• Your ABN

• The words "Tax Invoice" must appear on the document
Required Line-Level Fields

Every invoice line must include:

• GTIN (Global Trade Item Number)

• Supplier item number

• Item description

• Quantity and unit of measure

• Unit price and line value (net)

• GST percentage and GST amount
Unique Invoice Numbers Each invoice must carry a unique number that has not been previously used. Invoice numbers must never be reused, recycled, or duplicated across any submissions.
No Duplicate Submissions Do not submit the same invoice more than once. Duplicate submissions will be rejected and may result in delays to payment processing.
Zero-Value Invoices Invoices with zero or blank values will not be accepted. All invoices must reflect actual goods delivered at agreed pricing.

 

C — ORDER & INVOICE ALIGNMENT

One Order, One Invoice Each invoice must relate to a single purchase order only. Do not combine multiple purchase orders on one invoice or split a single order across multiple invoices without prior approval.
Pricing Compliance Invoice pricing at line level must not exceed the price agreed on the original purchase order. Invoices with higher costs than the purchase order will be queried before payment is authorised.
Delivery to Nominated Location Goods must only be delivered to the address stated on the purchase order. Deliveries to any other location require prior written approval from A Class Building Materials.
Unit of Measure The unit of measure (UOM) on the invoice must align with the packaging hierarchy agreed with A Class Building Materials. Invoices with non-matching UOMs will be returned for correction.
Goods-to-Invoice Match The goods physically delivered must exactly match those listed on your electronic invoice and delivery docket. Any discrepancy must be communicated to our Accounts Payable team immediately upon delivery.
GST Treatment GST applied at line level must be consistent with the item’s classification in our product master file. Incorrect GST treatment will result in the invoice being returned for correction prior to payment.

 

Questions about these trading rules?
Contact our team:
Email: accounts@aclassbuidlingmaterials.com.au
Phone: (03) 8375 1800
Address: 4-6 Jessica Way, Truganina VIC 3029